Forms and Records

No:

Description:

Issue:

Date:

Location

Retention/

Expiry  

1

Audit Report

1

10/10/08

QA Admin

3 years

2

Audit Schedule

1

10/10/08

QA Admin

3 years

3

Document Issue Sheet

1

10/10/08

QA Admin

3 years

4

Problem Report

1

10/10/08

QA Admin

3 years

5

Problem Register

1

10/10/08

QA Admin

3 years

6

Induction Checklist

1

10/10/08

QA Admin

3 years

7

Register of Standards

1

10/10/08

QA Admin

3 years

8

Approved Contractors (scaffolders & M&E)

1

10/10/08

QA Admin

On-going

9

Supplier Evaluation Form

1

10/10/08

QA Admin

3 years

10

Customer Feedback Questionnaire

2

21/05/09

QA Admin

3 years

11

Calibration Schedule

2

21/05/09

QA Admin

On-going

12

Risk Assessment Form E, H&S

2

20/12/10

H&S File

On-going

13

Job Specification Risk Assessment E, H&S

2

20/12/10

H&S File

7 years

14

Continual Assessment of Work Situation

2

21/05/09

H&S File

On-going

15

COSHH Assessment Sheet

2

20/12/10

H&S File

On-going

16

Work Instruction Template

2

20/12/10

H&S File

3 years

17

Work Equipment Risk Assessment

2

10/10/08

Workshop

3 years

18

Joinery Shop Equipment List

2

Jan-09

H&S File

On-going

19

Drawing Issue Sheet

2

23/02/09

QA Admin

On-going

20

PAT Test Records

2

23/11/10

H&S File

7 years

21

Method Statement Template

2

10/09/08

QA Admin

On-going

22

Weekly Site Inspection Checklist

2

23/02/09

QA Admin

3 year s

23

Monthly Site Inspection

2

14/05/09

QA Admin

3 years

24

Site Managers Pre-Start Checklist

2

21/05/09

Project File

7 years

25

Contractor Progress Report

2

14/05/09

Project File

7 years

26

Design & Build Collaboration Meeting

2

14/05/09

Project File

7 years

27

Tender Tracking Form

2

21/05/09

Project File

7 years

28

Post Contract Review Meeting

2

14/05/09

Project File

7 years

29

Project Coordination Meeting

2

14/05/09

Project File

7 years

30

Contract Start up Meeting

2

14/05/09

Project File

7 years

31

IT Asset Register

1

20/12/10

Q A Admin

On-going

32

BID Team Meeting

2

14/05/09

Project File

7 years

33

Blank Prelims Book

2

21/05/09

Project File

7 years

34

Split Up form

2

21/05/09

Project File

7 years

35

SC Tender Appraisal

2

21/05/09

Project File

7 years

36

New Contract Form

2

21/05/09

Project File

7 years

37

Contract Start Up Meeting

2

21/05/09

Project File

7 years

38

Materials Procurement Schedule

2

21/05/09

Project File

7 years

39

Subcontract Order (short terms works)

2

21/05/09

Project File

7 years

40

Subcontract Order (major works)

2

21/05/09

Project File

7 years

41

Material & Plant Purchase Order

2

21/05/09

Project File

7 years

42

Site Diary

2

21/05/09

Project File

7 years

43

Independent Site Audit

2

21/05/09

Project File

7 years

44

Confirmation of Verbal Instruction

2

21/05/09

Project File

7 years

45

Freeze Meetings

2

21/05/09

Project File

7 years

46

Handover Checklist

2

21/05/09

Project File

7 years

47

Archive Checklist from Site Files

1

21/05/09

Project File

7 years

48

 

 

 

 

 

49

 

 

 

 

 

50

 

 

 

 

 

 

WASTE LICENCES

 

 

 

 

 

BIFFA Waste Carriers Licence

-

 

Q A Admin

23/05/13

 

HESSAY Site Waste Management Licence

-

 

Q A Admin

N/A

 

IRMAS FSC Certificate

-

 

Q A Admin

04/03/12

 

IRMAS PEFC Certificate

-

 

Q A Admin

18/04/09

 

Yorwaste Ltd Waste Carriers Licence

-

 

Q A Admin

01/01/11

 

JWS Waste Carriers Licence

-

 

Q A Admin

04/08/09